IT Checklist for Small Business Network Setup

Moving Made Easier: An IT Checklist for Small Business Network Setup

Relocating your small business is more than just packing boxes and forwarding mail. It's about ensuring that your technology infrastructure transitions smoothly, minimizing downtime and maintaining productivity. At 208Geek, we've assisted numerous businesses in Boise, Meridian, and now Moscow, Idaho, with their IT needs during moves. Here's a

comprehensive checklist to guide you through setting up your network in your new location.

1. IT Checklist Item #1: Assess Your New Space

Before the move, evaluate the new location's infrastructure:

• Internet Connectivity: Determine the availability and reliability of internet service providers in the area.

• Wiring and Cabling: Check if the space is pre-wired for networking or if new cabling is required.

• Power Outlets: Ensure there are sufficient power sources for all equipment.

• Physical Layout: Plan the placement of workstations, servers, and networking equipment for optimal performance.
  

2. Inventory Your Equipment

Create a detailed list of all IT equipment:

• Hardware: Computers, servers, printers, routers, switches, etc.

• Software: Licenses, subscriptions, and configurations.

• Peripherals: Keyboards, mice, monitors, and other accessories.

This inventory will help in setting up and troubleshooting post-move.

3. Backup Data

Data is the lifeblood of your business. Before moving:

• Perform Full Backups: Ensure all critical data is backed up to external drives or cloud services.

• Verify Backups: Test the backups to confirm data integrity.

• Secure Storage: Transport backup drives separately and securely.
  

4. Plan for Downtime

Even with meticulous planning, some downtime is inevitable. To mitigate its impact:

• Schedule Moves During Off-Peak Hours: Minimize disruption to daily operations.

• Inform Clients and Partners: Communicate any expected downtime in advance.

• Set Up Temporary Workstations: If possible, maintain critical operations during the transition.
  

5. Update Network Infrastructure

Moving is an opportune time to upgrade outdated equipment:

• Routers and Switches: Consider newer models for better performance and security.

• Cabling: Replace old cables to support higher data transfer rates.

• Servers: Evaluate if current servers meet your growing needs.

At 208Geek, we offer custom computer builds, ensuring your hardware aligns with your business requirements. 

6. Test Before Going Live

Once set up:

• Conduct Network Tests: Check for connectivity issues or bottlenecks.

• Verify Device Functionality: Ensure all printers, scanners, and other peripherals work correctly.

• Security Checks: Confirm that firewalls and antivirus software are active and updated.
  

7. Train Your Team

Familiarize your staff with any new systems or changes:

• Provide Training Sessions: Offer hands-on sessions for new software or equipment.

• Distribute Updated Manuals: Ensure everyone has access to the latest operational procedures.

• Establish Support Channels: Let your team know how to get assistance if issues arise.
  

8. Review and Update IT Policies

A new location might necessitate changes in your IT policies:

• Access Controls: Adjust who has access to specific areas or systems.

• Usage Policies: Reiterate acceptable use policies for company equipment and internet.

• Disaster Recovery Plans: Update plans to reflect the new environment and potential risks.
  

9. Seek Professional Assistance

Moving your IT infrastructure is complex. Professional assistance can ensure a smoother transition. At 208Geek, we offer:

• Onsite Business Support: $150/hour with a one-hour minimum.

• Remote Support: Available for MSA clients.

• Custom Solutions: Tailored to your specific business needs. 
  

About 208Geek in Meridian, Idaho (and now also in Moscow, Idaho)

Owner/Operator Jacob Van Vliet began building and repairing computer systems for friends and family out of his home in 2001. The increasing demand for computer repair led to the opening of 208Geek in the Fall of 2005, with the vision of providing outstanding service and peace of mind. Jacob, along with his team, including his wife, Brittany, is committed to delivering unparalleled, friendly, and professional service with a 100% satisfaction guarantee. In 2024, son Johnny joined the team and helped expand into Moscow, where he serves the computer and IT-related needs of students and staff at the University of Idaho. The 208Geek team has been named “Idaho’s Best” for IT and computer repair for the past six consecutive years. We would love the opportunity to work with you so we can show you why!